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Board Minutes

    

   Whitman County Library

Board of Trustees Meeting

Colfax Branch
October 17, 2006
4:00 p.m.

 

Present:   Becky Dickerson, Teresa Myott, Leslee Miller, Jon Kehne Peggy Bryan, and Kristie Kirkpatrick.

Becky Dickerson, board chair, called the meeting to order at 4:10. 

Kristie asked that the Upgraded Horizon online library catalog demonstration be tabled until the next meeting, as James is still working with the upgrade.

The minutes of the previous meeting were reviewed.  Jon Kehne made a motion to accept the minutes, Teresa Myott seconded and the motion carried.

Peggy presented the Financial Reports; September 30, 2006 Budget Report and Account Balances Reports. She reviewed September vouchers #8190-8254 totaling $44,885.10.  Leslee Miller made a motion to authorize payment of the vouchers.   Teresa Myott seconded and the motion carried.  Board members signed to authorize payment.

Kristie presented the circulation statistics for September.  Circulation of materials remained stable with increases in Colton, Farmington, Garfield, Rosalia, St. John and Tekoa.  There was an increase in computer use and a decrease in volunteer hours.  There was a discussion about Oakesdale’s low circulation.

UNFINISHED BUSINESS:

 John Aune joined the meeting at 4:30.

  Kristie announced that the dumbwaiter has finally been repaired.  Staff is trying to limit its use to prevent another breakdown.  Sheri Miller has applied for a grant to the Christopher Reeve Foundation to help fund a people elevator.  Kristie noted other efforts to publicize the problem and fund the project.  Kristie noted that the Reeve Foundation awards up to $25,000.  After a discussion, the board committed as much as $40,000 from our Capital Reserve Account could be allocated to the elevator project in grant applications.  The amount used on applications will vary depending upon the amount of money the grantor is able to award. Leslee Miller made a motion to allocate up to $40,000 should any of the grant opportunities be successful.   John Aune seconded and the motion carried.

  NEW BUSINESS:

Peggy passed out an updated Friends of WCL list.  She noted that there were four new members.

Kristie discussed the fall newsletter and thanked Sabrina Jones for her efforts.  She discussed the Spring Newsletter, noting that it will feature each branch and have a countywide feel.  A discussion followed.

Kristie discussed the board terms according to WCL policy, which is currently two terms.  Currently, if a board member finishes over half of an expired term, it counts as one of their two terms.  Washington State Library, however, says that board members can finish out the majority of a term in addition to two full terms.  Kristie asked the board if they wished to change our policy to the latter.  Kristie will bring a resolution revising this portion of the policy manual to the next meeting.

The Washington State Auditor’s Office completed the accountability audit.  There were no findings in the audit.  There was a recommendation to update our policy manual on travel and credit card use.   Kristie thanked Peggy for her efforts in assisting with the audit and for her work throughout the year.

Kristie thanked the board for their kind words in the fall newsletter.  She pointed out, however, that the real thanks goes to all of the staff, doing the work.  Among recent staff changes, she noted that Don Appel was hired full time. Kristie also mentioned specific employee accomplishments and expressed her sincere appreciation to the entire staff.

Kristie will be attending the Early Learning Summit in Seattle on November 13 & 14th.  Bill Gates will be speaking at the Summit.

Kristie announced that the Library Supporter of the month for October is Gene Ellithorpe.   He is a former employee, volunteer and Friend of WCL.  She expressed her appreciation to Gene for everything he has done for the library.

Kristie announced the board voted to dispose of the magazine drawers on the main floor of the library.  The drawers will be going to a newspaper museum in Palouse.  The space will allow books to be shifted and will make room for a Friends’ of the Library book sale shelf in memory of John Tague.

There was discussion on the Tuesday, 4:00 p.m. board meeting time.  Everyone agreed that the time worked well.

With no further business, the meeting was adjourned at 5:09 p.m.  The next meeting will be on Tuesday, November 21st at 3:30 p.m. at the Colfax Library.

 

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Peggy Bryan, Recording Secretary

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Kristie Kirkpatrick, Director 

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Becky Dickerson, Chair

If you have any questions, please contact:

Kristie Kirkpatrick
Whitman County Library
102 S Main Street
Colfax, Washington 99111

509 397-4366 or toll-free 1-877-733-3375