Board of Trustees Meeting
November 10, 2009
Present: Teresa Myott, Rebecca Dickerson, Jon Kehne, John
Aune, Kristie Kirkpatrick and Peggy Bryan.
Teresa Myott, board chair, called the meeting to order at
Kristie and the board presented the Library Supporter of the
Month to James Morasch. As the Systems Administrator of WCL,
James has saved the library thousands of dollars over the years.
Becky noted his many other contributions to the library and
willingness to help out wherever needed.
Larry Kom, CKA Architects, reported that there were eight
contractors who submitted bids for the Colfax Library
Renovation. Bruce Ensley, the library's attorney for the
renovation project, summarized the analysis of the bids and
addendums. The lowest bidder was Citadel at $643,371. Citadel
submitted only two of the three addendums. Bruce noted that this
was a non-forming bid and recommended Citadel's bid be rejected.
The second lowest bidder was Blews Construction at $657,440.
Larry requested and received DUNS numbers for both
contractors, both of whom checked out to be in good standing by
the USDA. Larry reviewed the quality of both contractors and
their sub-contractors and determined that either one would be
capable of completing WCL's project.
Becky Dickerson made a motion to reject the apparent low
bidder due to non-conformity. Jon Kehne seconded and the motion
Jon Kehne made a motion to accept the bid from Blews
Construction, as apparent low-bidder based on the recommendation
of the architect and lawyer, subject to the review of other
considerations. John Aune seconded and the motion passed.
Peggy presented Resolution #21-09, authorizing Director
Kristie Kirkpatrick to sign the acceptance of notice on behalf
of the Whitman County Library. Becky Dickerson made a motion to
accept the resolution. Jon Kehne seconded and the motion passed.
Jon Kehne reported on the recent audit of 2006-2007-2008
years by the Washington State Auditor's Office. He reported that
the library had a clean audit, with no findings. There were a
couple of recommendations, which the library will follow-up
with. Kristie thanked Peggy for her good work in keeping the
library records in good standing.
Kristie presented Resolution #20-09, updating the
non-resident card policy. The resolution addresses borrowing
limits, probationary period, items limit check-outs per card,
direct-home mailing privileges and InterLibrary Loan Services.
Becky Dickerson made a motion to accept Resolution #20-09. Jon
Kehne seconded and the resolution passed.
Kristie reported on the election results, which were very
positive. The Library M & O Levy passed at 66%. Towns that
voted to annex to the library district also passed with Endicott
at 84%, Farmington at 79% and Malden at 63%.
Kristie reported on Marie Doak's retirement celebration,
sharing photos of the event. She reported that there was a
presentation by the Whitman County Commissioners, a letter of
commendation from Jan Walsh, Washington State Librarian and a
presentation from WCL.
Kristie asked board members to sign a card for Clancy Pool,
expressing sorrow at the death of her husband Dennis.
Kristie asked if the board wanted to cancel the regular
November meeting date, scheduled for next week since most of the
business was resolved at today's meeting. They concurred.
With no further business the meeting was adjourned at 5:12.
The next meeting will be on Tuesday, December 15th 2009 in
Colfax at 4 p.m.
Peggy Bryan, Recording Secretary
Kristie Kirkpatrick, Library Director
Teresa Myott, Board Chair
S Main Street
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