Home > About Your Library > Board Minutes > November 2008

 Whitman County Library

Board of Trustees Meeting

Colfax Branch

November 18, 2008
4:00 p.m.


Present:   Rebecca Dickerson, Leslee Miller, Teresa Myott, Kristie Kirkpatrick and Peggy Bryan. 

Leslee Miller, board chair, called the meeting to order at 4:04 p.m.

Leslee asked for additions or modifications to the agenda.  There were none.

The minutes of the previous meeting was delayed until there was a quorum of those attending the previous meeting.  

Kristie reviewed circulation reports for October.  She reported that circulation had an overall increase of 501 from last year, with the biggest increases at St. John and Colfax.  Garfield, Malden, Endicott and Palouse had decreases.  She noted the strong attendance at Kids programs county-wide.  She noted the strong database usage, which hinges on Erica’s outreach to schools.  She also noted the high number of online catalog searches, which we will continue to monitor. 

 Jon Kehne arrived for the meeting.

 Peggy reviewed the Financial Reports; Budget, Account Balances Reports and September vouchers #9528-9590 totaling $28,344.66.  Board members signed to authorize payment.  Peggy presented resolution #07-08, increasing the Library Revolving fund from $1500 to $2000; Resolution #08-08, RCW 84.55.120 for addition 1% in 2009; and Resolution #09-08, addressing Levy Certification in 2009.  Jon Kehne made a motion to pass all three resolutions, Becky Dickerson seconded and the motion passed.



Kristie reported on the WCL Foundation fundraising event, “Soiree’ in the Stacks.”  The auction was very successful, totaling $66,425.  A discussion followed on the success of the event.  Becky Dickerson shared a slideshow of photos she took during the evening.

 Kristie announced that she received preliminary word from USDA that the preliminary application was approved at the local and state level for $550,000.  We can now proceed with the USDA application.  The next steps will be: 1) Architectural services – RFP and selection in late December, 2) secure firm architectural, etc. plans and bids in late February, 3) submit final application for USDA loan, late February, 4) upon USDA loan approval, go out for project bids and choose a contractor, and 5) continue grant writing.

 Kristie reported that the Garfield Annexation passed with a 72% approval vote.  She announced that Crystal Bailey is the new branch manager in Garfield and welcomed her.

 Kristie reported that the Town of Endicott puts the library on their ballot each year.  It passed by 66% this year, which is slightly down from previous years.  She plans to give contract towns in the library district information on annexing to the district.

 Kristie reported that Malden will be remaining in the library district, as funding from private sources (Avista Corporation and Rosalia Lions Club) was secured for 2009.  She reported that Airpipe is awaiting USDA funding to build a community center in Malden.  The plans include 10 computers that are monitored via a security camera, and an area for library services, etc. 

 The St. John open house was a celebration for their community and the library!  Becky reported that Cathy McMorris-Rodgers, Commissioners Greg Partch and Jerry Finch attended the event.  The festivities included a ribbon cutting, dedication ceremony and refreshments. 



Kristie announced the Bill and Melinda Gates Foundation awarded WCL an Opportunity Online grant award.  We will receive $15,000 in computer equipment with our match of $5000.  Leslee Miller signed a letter of intent covering our $5000 commitment of funds from Capital Reserve.  This will be resolution #06-08.

 Peggy discussed the Friends of WCL cookbook project.  She reported the cookbook was submitted in October and anticipates it will arrive in time for Christmas.  She shared the cookbook cover, expressing thanks to photographer Jerry McCollum for designing the cover.   Thanks also to Jane Aune, Becky Lawhead, Marcia Cocking and Wanda Alderman for typing all the recipes.

 Kristie discussed WCL Board terms and reappointments.  She thanked the board for their commitment of time and efforts by serving on the library board.  Teresa Myott served an un-expired term from 2006-2008, and her first term would begin in January, 2009 and would expire in December, 2014. Jon Kehne has fulfilled one term and his second term would expire in December, 2014 also.  Becky Dickerson made a motion to continue both Teresa Myott and Jon Kehne’s terms for the next five years.  Leslee Miller seconded and the motion passed. 

 Kristie announced the December supporter of the month is Alex McGregor.  The McGregor Company has supported summer reading at branches over many years; and most recently, generously supported the Building Project with $5000, via Alex’s challenge and the “Soiree in the Stacks.”

 Kristie passed out coming events calendar for December, noting the Tree of Lights Celebration, Winter Celebration, etc.   

 Kristie announced that the library staff winter luncheon will be on December 10th from 12:00-1:30, with a brief meeting to follow.  Becky Dickerson discussed giving turkeys to staff, as in previous years.  A brief discussion followed. A motion was made by Becky to purchase turkeys for staff. It was seconded by Teresa and the motion passed.   With no further business the meeting was adjourned at 5:14.




Peggy Bryan, Recording Secretary


Kristie Kirkpatrick, Library Director


Leslee Miller, Board Chair

If you have any questions, please contact:

Kristie Kirkpatrick
Whitman County Library
102 S Main Street
Colfax, Washington 99111

509 397-4366 or toll-free 1-877-733-3375