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Board Minutes

    

   Whitman County Library

Board of Trustees Meeting

Colfax Branch
November 21, 2006
4:00 p.m.

Present: Becky Dickerson, Teresa Myott, Leslee Miller, Jon Kehne, Virginia Pittman, James Morasch, Peggy Bryan, and Kristie Kirkpatrick.

Becky Dickerson, board chair, called the meeting to order at 3:57.

The minutes of the previous meeting were reviewed. Jon Kehne made a motion to accept the minutes, Teresa Myott seconded and the motion carried.

Peggy presented the Financial Reports; October 31, 2006 Budget Report and Account Balances Reports. She reviewed vouchers #8255-8321 totaling $15,794.87. Jon Kehne made a motion to authorize payment of the vouchers. Leslee Miller seconded and the motion carried. Board members signed to authorize payment.

Kristie shared revised circulation statistics for September. The circulation statistics for October reflected a slight drop in the circulation of materials. Colton, Farmington, Garfield, Rosalia, St. John, Tekoa & Uniontown had increased circulation. She noted that Albion, Endicott, LaCrosse, and Oakesdale were down substantially. Colfax was down slightly with Palouse remaining stable. The website visits, online catalog searches and online transactions were high, with database and AskUs 24/7 usage being down substantially. This indicates the need to resume online presentations to schools and other groups.

Kristie stated that she will complete a Wa-Cert Application for an elevator and updated the Board on recent donations to the library foundation that are earmarked for the elevator fund.

NEW BUSINESS:

Peggy & Virginia Pittman (Friends of WCL President) shared a presentation on the Friends of Whitman County Library that they gave to the WLFFTA (Washington Library Friends & Foundation Forum) in Spokane this past October. That program was well received and will be expanded for the spring Idaho Library Association Conference in Lewiston, with Kristie joining them.

Kristie, Becky and Virginia Pittman presented the Library Supporter of the month to Leslee Miller. She was praised for her many contributions to Whitman County Library (WCL) and the Uniontown community.

James gave a live presentation on the upgraded Horizon on-line library catalog. He did a brief tour of the library catalog and highlighted some of the new features. The Board thanked him for his work to upgrade our online system.

Peggy presented an updated list of the Friends of WCL. She noted there were two new members.

Peggy presented several changes to the Policy and Procedures Manual. She presented Resolution #11-06 to update the Board Meeting Day to Tuesday, Article IV, section 1 in the Policy Manual. Leslee Miller made a motion to accept the resolution, Jon Kehne seconded and the motion passed. Peggy presented Resolution #12-06 addressing the board of director terms of office Artlcle III, section 2. Jon Kehne made a motion to accept the resolution, Teresa Myott seconded and the motion passed. Peggy presented Resolution #13-06 to update the mission statement in the policy manual. Teresa Myott made a motion to accept the resolution, Leslee Miller seconded and the motion passed. Peggy presented Resolution #14-06 updating travel in the policy manual, M2. Jon Kehne made a motion to accept the resolution, Leslee Miller seconded and the motion passed. Peggy presented Resolution #15-06 updating credit card use and control in the policy manual, XVI, F3. Teresa Myott made a motion to accept the resolution, Jon Kehne seconded and the motion passed.

Kristie reviewed an updated staff chart with the board, noting the addition of Don Appel to the full-time staff. A brief discussion followed.

Kristie announced that John Aune is willing to serve another term, with the board’s approval. The board agreed they would like to have John serve another term. Kristie will send a letter to the Commissioners.

Kristie gave each board member an invitation to the Annual Library Luncheon on December 13 at 12:30. A brief business meeting will follow. The Board and Friends of WCL discussed ways to show their appreciation to the staff for their fine efforts throughout the year. Becky will address the staff and Friends of WCL at the luncheon, speaking on behalf of the board. Virginia Pittman will ask the Friends of WCL at their next meeting about contributing something for the staff as well.

With no further business, the meeting was adjourned at 5:05 p.m. The next meeting will be on Wednesday, December 13th following the Annual Library Luncheon at 1:30 at HillRay Plaza.

 

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Peggy Bryan, Recording Secretary

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Kristie Kirkpatrick, Director

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Becky Dickerson, Chair

If you have any questions, please contact:

Kristie Kirkpatrick
Whitman County Library
102 S Main Street
Colfax, Washington 99111

509 397-4366 or toll-free 1-877-733-3375