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 Whitman County Library

Board of Trustees Meeting

Colfax Branch

July 21, 2009
4:00 p.m.

 

Present: Rebecca Dickerson, Leslee Miller, John Aune, Kristie Kirkpatrick, Jon Kehne and Peggy Bryan.

Guests: Larry Kom, Yesenia Amaro (Daily News Reporter), Jeslyn Lemke (Whitman County Gazette Reporter) and David Yu.

John Aune, board vice-chair, called the meeting to order at 4:02 p.m. John asked for additions or modifications to the agenda.

CONTINUED BUSINESS: Larry Kom reported that USDA funding was approved and that plans are proceeding with the Colfax building. He reviewed the tentative schedule for the remodel. He will be discussing reworking some of the details of the plans with the staff. He reported that the library received five asbestos abatement bids, with the lowest bid coming from Summit Environmental, Inc. in Post Falls, Id. He talked with Summit Environmental and believed their bid was solid. Larry recommended that the board accept their bid. He also mentioned that Whitman Hospital had worked with them and were very pleased. Jon Kehne made a motion to accept the bid from Summit Environmental, Inc. of $19,705.00, not including tax. Becky Dickerson seconded and the motion passed.

David Yu joined the meeting. Kristie welcomed David and showed everyone the "Little Library that Could" video clip that David produced for the library. She presented David with the Library Supporter of the Month award for his efforts in producing and creating this video. She thanked him for the great job he did on this, noting that it tells the library story well. David has been a library user for many years, using computers, resources and information to help him further his education. He will be attending Yale University this fall.

Kristie discussed the levy lid lift and resolution for a special election, handing out information sheets. She recommended the levy lid lift to the board, explaining that it is necessary to ensure that library operations remain at the current levels. Kristie compared WCL statistics to other libraries our size in the 2006 Washington State Statistical Report, noting the high open hours, high program attendance and low salaries. Over the last past 8 years, the cost of running the library has regularly outpaced local revenues by 9.7%. The library has written grants to offset the higher costs. The levy lid lift would restore the tax to $.50 per thousand from the current $.4480 per thousand. The owner of a $100,000 home would see an increase of $5.20 per year, with their overall payment for library rising from $44.80 to $50 per year. The resolution, if passed must be at the Auditor's office by August 11 to be on the November ballot. If approved, the tax collection would occur in 2010. Because there are a number of measures on the November ballot, the cost to the library district would likely be less than $5000. A brief discussion followed. John Aune asked Kristie if she could prepare a fact sheet of library usage and stats. Becky Dickerson made a motion to accept Resolution #07-09, calling for a special election. Leslee Miller seconded and the motion passed.

Kristie discussed stimulus Broadband funding opportunities to underserved areas at Whitman County. Libraries in Washington are scrambling to apply. Indications are that bigger projects involving more entities and monies will be higher on the priority list. She has been working with Internet Providers and the Port to apply for fiber and community computing centers to collaborate on this project. August 14th is the deadline for the first round of applications.

Kristie reported that the Rural Heritage Project will be partnering with many local agencies and Scott Barrie of Creative Image to produce the exhibit. $9000 was received from the Whitman County Historic Preservation project and $8500 from Washington State Library for a LSTA Grant. She shared brochures and photos from the project.

NEW BUSINESS:

Kristie discussed an Interlocal agreement with Whitman County regarding a Small Works Roster. The Interlocal agreement would allow the library to use Whitman County's small works and professional services rosters for the purchase of materials, equipment, supplies and contracting with consultants. Jon Kehne made a motion to accept the Interlocal agreement. Becky Dickerson seconded and the motion passed.

Kristie discussed the establishment of the Paradise Creek Revitalization Area and the option to opt-out on the use of our local property tax allocation revenues for the LFR. By opting out, WCL will receive the property taxes from the Pullman-Moscow corridor Paradise Creek Revitalization area. After a discussion, Jon Kehne made a motion to accept Resolution #09-09 Opting out of allowing the use of all of its local property tax allocation revenues for local revitalization financing. Becky Dickerson seconded and the motion passed.

Kristie gave a summer reading update, sharing photos and a list of sponsors countywide. She praised Kate Lyle for her article in the Daily News and shared it with the board. She encouraged board members to complete the adult summer reading forms that would show their support & advocacy of library programs. Leslee Miller reported that she had completed the program.

Kristie announced the Voter Forum, sponsored by the League of Women Voters on Wednesday, July 29 from 7-9 p.m. She encouraged Board members to attend and to tell others about the event.

Although a board meeting is not usually scheduled in August (per WCL policy), Kristie recommended that the Board meet in August to discuss building and budget issues. The board concurred. Possible dates were discussed and the board agreed that Tuesday, August 18th at 4 p.m. was the best date.

Monthly Business The minutes of the June meeting were reviewed. Leslee Miller made a motion to accept minutes, Jon Kehne seconded and the motion passed. Kristie thanked Becky for recording the minutes.

Peggy presented Resolution #08-09 to cancel outstanding warrants and requested by the Whitman County Treasurer's Office. Becky Dickerson made a motion to accept Resolution #08-09. Jon Kehne seconded and the motion passed.

Peggy reviewed the Financial Reports; Budget, Account Balances, Capital Reserve Budget, and March vouchers #9964-10011 totaling $24,093.53. Board members signed to authorize payment.

Kristie reviewed circulation reports for June. Library circulation has increased by 13% from the previous year - noting that libraries continue to be very busy. Computer use increased by 13% and attendance at children's programs increased by 27%. Database usage was down 20% and website usage remained even.

With no further business the meeting was adjourned at 5:18. The next board meeting will be on Tuesday, August 18th at 4 p.m. at the Colfax Branch.


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Peggy Bryan, Recording Secretary

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Kristie Kirkpatrick, Library Director

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Teresa Myott, Board Chair


If you have any questions, please contact:

Kristie Kirkpatrick
Whitman County Library
102 S Main Street
Colfax, Washington 99111

509 397-4366 or toll-free 1-877-733-3375