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Board Minutes

    

   Whitman County Library

Board of Trustees Meeting

Colfax Branch
February 20, 2007
4:00 p.m.

Present:   Becky Dickerson, Leslee Miller, Jon Kehne, Peggy Bryan, and Kristie Kirkpatrick. 

Jon Kehne, board chair, called the meeting to order at 4:00. 

Kristie asked that the Palouse City/Library Contract, Resolution #01-07 be the first thing on the agenda.  After reviewing the contract, Becky made a motion to approve the contract.  Leslee seconded and the motion passed.  Jon and Peggy left briefly to have the contract notarized at Bank of America.

Teresa Myott joined the meeting at 4:02.  Peggy & Jon returned and meeting resumed.

The new slate of officers was briefly discussed.  Kristie thanked Jon for serving as chair and Leslee as co-chair for 2007.  Becky made a motion to accept the new officers, Leslee seconded and the motion passed.  Kristie gave everyone an updated Trustee directory.

The minutes of the previous meeting were reviewed.  Becky made a motion to accept the minutes, Leslee seconded and the motion carried. 

Peggy presented the Financial Reports; 13th month December 31, 2006 and January Vouchers, Budget Report and Account Balances Reports. She reviewed February vouchers #8422-8469 totaling $11,174.41.  Leslee made a motion to authorize payment of the vouchers.   Becky seconded and the motion carried.  Board members signed to authorize payment. 

Kristie reviewed circulation reports for December, noting that circulation had increased by 450.  Colton, Garfield, Rosalia, Tekoa & Uniontown had circulation increases.  Significant decreases in circulation were noted in Endicott and Oakesdale.  Kristie noted that Albionís statistics have a high use of computers in the branch.  Kristie reviewed the database activity, noting the usage on the Antique Guide is continually low and will not be renewed.  Kristie continued with January circulation reports.  She noted that Garfield, St. John and Uniontown circulation statistics rose.  She also noted that Endicott and Oakesdale again had significant decreases.  Albionís computer use continued to be high.

Kristie reviewed the Annual 2006 circulation, noting volunteer hours were down 70%, use of in-library computers up 7%, website use was up 60% and attendance at youth programs rose by 9%.  She noted that Palouse, Rosalia, St. John & Tekoa statistics are amazing.  She was very pleased with the turn around in Colton and Uniontown circulation.  She noted Oakesdale circulation had dropped.  2007 financial notes: Books & other materials increased $6000, Operating expenses increased $6000, Salaries--wages & benefits increased by $13,500 and total expenditures increased by $26,000. 

John Aune joined the meeting at 4:30

 OLD BUSINESS:

Kristie discussed the closure of Hamilton Drug and possible implications to the library.  Kristie has received comments from staff and community members that adding the Hamilton Drug Building to our library building would be a very positive change. Kristie said that a meeting room or gathering place in this building might eliminate the need for a people elevator in the library. The Colfax Chamber, City of Colfax, and Genealogical Society, etc. have expressed their support and will look for grant opportunities in an effort to work cooperatively.     

NEW BUSINESS: 

Kristie announced that the Library Supporter of the month of January was Charlotte Omoto from Palouse.  She donated the Birds of North America Database to the library and is an avid supporter of the Palouse Library.  The Library Supporter of the month for March is Doris Johnson from Farmington.  Kristie praised Doris for her contributions of books and magazines to the Farmington community. 

Peggy presented an updated list of the Friends of WCL.   

Kristie expressed regret that Rose Bruce, Rosalia Branch Manager, resigned, taking a position at the Rosalia School.  She praised Rose for her amazing contributions in the Rosalia Library, noting she was integral in moving the branch to the new location and increasing circulation.  Teresa Lautenslager has been hired as the new Rosalia Branch Manager, and we look forward to working with Teresa.

 Kristie noted that Colfax is interviewing for a circulation position.  She announced that Erica Willson has returned to work, continuing efforts to promote the Bridges database and Reference at schools.  She will also organize the county-wide Teen Dance again.

 Kristie reported that Family Fair was a success with 600 people attending.  Jennifer Wall represented WCL in assisting with this event.

 Kristie announced that WCL received a LSTA Marketing Grant from Washington State Library in the amount of $10,000.  The grant will promote Summer Reading with performer, Keven Adair, kicking off summer reading at each school.  Adair has a wide range of talents including Magic, Fire Eating, Hypnotism, Stilt Walking, etc. 

 Peggy left the meeting at 5 pm, with Kristie recording minutes for the remainder.

 Kristie reported on last week's council meeting with Garfield, where she discussed usage and programs in Garfield. Kristie thanked the city for the new keys they purchased and reminded them of problems with the heating, cooling, and windows. As Kristie visits other town council meetings, she will alert the Board in case they are available to attend.

 Clancy distributed a report on the connections branch librarians are making with their local schools, except Albion, which does not have a school in its town. Speaking highly of WCL's branch managers, Clancy cited specific programs in Colton, Uniontown, Palouse, Rosalia and St. John as successful examples of cooperative projects.

 Kristie reported on WCL programs and efforts to serve the schools and youth on behalf of the library district. Overseen by our Sheri Miller, Youth Services Manager, these include outreach efforts, field trips, Summer Reading planning and promotion, and the new Teen Dance. Kristie also reviewed the services the Colfax Branch provides to the Colfax schools.

 Lori Brown spoke about the latest outreach effort for high school students called Building Bridges. This grant funded effort has taken Lori and Erica Willson into nine county school districts to teach and support the Bridges software. Kristie praised Lori for her work with Bridges and presented her with a small gift of thanks.

 Library Legislative Day is March 8th with Becky expressing interest in attending. The Workshop in Library Leadership will be held September 27-29 in Kennewick with Kristie encouraging Board members to attend.

 The Board agreed to change next month's meeting to March 27th to allow Kristie and Peggy to attend a two-day conference. Becky announced her birthday is March 27th and she would love cake and gifts.

 Kristie shared the library events calendar highlighting recent programs including Meet the Artist, 5,6,7 Club, Jammie Storytime, and the recent eBay class.

 The Board adjourned at 5:40.

 With no further business, the meeting was adjourned at 5:40 p.m. 

 

 _______________________________________________________

Peggy Bryan, Recording Secretary 

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Kristie Kirkpatrick, Director 

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Becky Dickerson, Chair

If you have any questions, please contact:

Kristie Kirkpatrick
Whitman County Library
102 S Main Street
Colfax, Washington 99111

509 397-4366 or toll-free 1-877-733-3375