Whitman County Library
Board of Trustees Meeting
September 19, 2012
Present: Teresa Myott, Jon Kehne, Chuck Petras, Bob Bates, Becky Dickerson, Kristie Kirkpatrick, and Peggy Bryan.
Jon Kehne, board chair, called the meeting to order at 4:00 p.m. Jon asked for additions or modifications; there were none.
The minutes of the previous meeting were reviewed. Teresa Myott made a motion to accept the minutes, Bob Bates seconded and the motion carried.
Jon asked for additions or modifications; Peggy requested that two resolutions for consideration be added to the budget portion of the meeting under new business.
Peggy presented the financial reports through August 31, 2012. She presented payment voucher resolution #16-12 totaling $141,608.75. Chuck Petras motioned to approve the resolution; Teresa Myott seconded and the motion carried.
Kristie reported on the circulation statistics for August 2012. She noted that LaCrosse and Tekoa were doing well as circulation increased and praised their new managers. She also pointed out that Adult attendance at programs increased by 500, digital checkouts increased 250 and database usage was very high at 13,901. She will follow up with Patti Cammack as Rural Heritage usage may be too good to be true but still remains the most used collection in the state. Facebook usage continues to improve countywide and Becky commented that she enjoys many of the postings she follows. The federally subsidized databases through Washington State Library may be discontinued. This could have a huge impact on WCL, as our Proquest has remained strong.
Mayors in Garfield and Farmington have proposed small changes to the previously approved library service contracts. Gary Libey reviewed the changes on behalf of WCL and advised they didn’t change the intent of the existing contract. The Board agreed and instructed John Kehne, Chair and Bob Bates, Secretary to sign on their behalf.
Kristie reported the basement stair railing in Colfax is to be completed by Rick Anderson as soon as time allows.
Kristie announced that the bids came in high for the Endicott project. She is working with the Town of Endicott and Architect Larry Kom trimming the project to the bare bones. She reported that USDA required that a parking pad that added $11,000 to the project cost and put it way over budget. Kristie will be seeking additional funding to assist with the project.
Peggy presented Resolution #18-12, consenting to the termination of the Washington Counties Insurance Pool to the interlocal agreement as required by WCIP. Becky Dickerson made a motion to approve the resolution; Chuck Petras seconded and the motion passed. She presented Resolution #17-12, levy certification and additional 1% for 2013 budget. Becky Dickerson made a motion to approve the resolution, Teresa Myott seconded and the motion passed.
Peggy presented and reviewed 2012 budget revisions and 2013 Budgets. A brief discussion followed. Becky Dickerson made a motion to accept Resolution #10-12, 11-12, 12-12, 13-12, 14-12 and 15-12. Teresa Myott seconded and the motion passed.
Jon Kehne and Bob Bates left briefly to have the contracts with Garfield and Farmington notarized at US Bank.
Kristie announced that the supporter of the month for August was Ruth Simpson, who has been an active and vocal supporter of bringing library service to the community of Lamont. Thanks to her efforts, the community will vote for annexation in the fall of 2012 and is working diligently to open their new facility in early 2013. September supporter of the month was Secretary of State Sam Reed. Sam Reed’s oversaw the Washington State Library, Reed has been a dedicated advocate for the agency and the services it provides to Washington’s libraries, citizens and legislators. Residents of Whitman County have benefited immeasurably from the many programs and services provided by WSL and thanks to Reed’s vision and oversight. October supporter of the month will be the Athanaeum Club, who has donated books to Whitman County Library for more 50 years in memory of its members. The club has participated in the library’s Rural Heritage project as well.
Kristie reported that WCL received a Transforming Life after 50 Grant, which will implement the programming results from our recent survey of adults over 50. WCL received an eReads in eWashington Grant, partnering with five other libraries to provide two eReaders pre-loaded with theme based books. Goal is to introduce digital products to customers who have not experienced this format. WCL will be part of a statewide Sparks grant application, which will further focus on the Rural Heritage project.
Kristie announced that that WSU Rural Communities Design Initiative met with community members and library staff on August 24 to discuss best uses for the Bettie Steiger Community Enrichment Center (CEC). She thanked Chuck for participating in this planning session. She reported that there were six main themes generated as a result of this meeting. WSU students will present four designs for the CEC the first week of December. She invited to Board to participate in two additional planning meetings set for October 17 from noon – 2, and November 7 from noon to 2. Bob indicated he would participate.
Kristie announced she has not made any significant progress on her evaluation. After a discussion, it was decided to use the same form as last time rating the roles of the Director, Board, Friends and Library. The evaluation is scheduled for the November meeting.
Kristie provided a summer reading 2012 wrap-up. Summer reading reports showed a decrease of 56 overall; however the teen and adult attendance increased. Overall, Kristie was very pleased with attendance as the numbers of children attending each week is still pretty amazing when considering the size of many of our library facilities.
Jon Kehne shared an article that explores the future of bank branches creating a new space with coffee bars, new digital databases and eReaders. Kristie noted the similar changes to libraries and she also thanked Chuck who continues to share information with her related to education, changes in manufacturing, maker labs and more.
Kristie announced an Everybody Reads presentation by Jim Lynch will be on November 12, with an option to purchase a boxed lunch. She hopes Board members, friends and family might attend. Contact the library to reserve your lunch for this event.
Colfax Hullabaloo will be October 5 from 3-7 and 6th from 9-5. The library will host a booksale, quilt show, pre-loved art sale, Slinky the Clown, Wii Sports tournament and more. Proceeds from the art sale will be split between the CEC and Arts Council. Donations of art are welcome for the sale and Kristie thanks Teresa for her donations.
The Board discussed possible replacements for Jon Kehne’s position, which expires at the end of the year. Kristie will explore the idea of inviting them to upcoming meetings.
The next meeting will be October 16. With no further business, the meeting was adjourned at 5:00.
Peggy Bryan, Recording Secretary
Jon Kehne, Board Chair
For more information, contact:
Kristie Kirkpatrick at 509-397-4366
For a complete list of events and programs happening in all fourteen Whitman County Library branches, visit the Whitman County Library website or the library's events calendar or call the library at 397-4366 or 877-733-3375 toll-free.