Whitman County Library
Board of Trustees Meeting
St. John Branch
November 16, 2010

 

Present: Teresa Myott, John Aune, Becky Dickerson, Leslee Miller, Kristie Kirkpatrick, Clancy Pool and Peggy Bryan.

John Aune, board chair, called the meeting to order at 4:40 p.m. at the St. John Library. The minutes of the previous meetings were reviewed. Becky made a motion to accept the minutes and Leslee seconded. The motion carried.

Peggy presented the financial reports. She presented vouchers #10836-10888 totaling $33,025.01 from the general fund. Board members signed approving payment of vouchers.

Clancy presented the circulation reports for October. Rosalia circulation dropped, as is often typical when staff changes occur. Albion, Malden and Oakesdale circulation increased. Children’s programs are popular at branches, as indicated by attendance but the library district will be exploring more programming for adults as well. Volunteer hours remain high with inmate help from the jail. Kristie explained that next year’s statistical reports will be modified, giving more information on outreach programs, where they occur and the agegroups of people being served.

CONTINUED BUSINESS:

Kristie updated the board on the Colfax renovation project. There are a couple of small issues remaining. When they are resolved, Larry Kom will sign off on the building and then paperwork can be submitted to USDA to receive our $550,000 loan. Our loan from the county will be paid with USDA funds.

Kristie gave an update on the Endicott renovation project. Proceeds from the German Dinner were over $5000. To date $7,500 has been designated to the project. A letter to community members seeking donations to the project will be mailed soon. Empire Health is scheduled to visit the Endicott Library to evaluate the building, as they are considering a grant donation. USDA informed the Town of Endicott that $15,000 is the highest grant funds that they would be able to contribute. Kristie expressed disappointment, but will continue to write grants and explore other options of funding this project.

Kristie reported that $15,000 donation was given towards the purchase of the Hamilton Building. This brings the total donations pledged to $75,000. She will contact Kincaid Real Estate to offer $75,000 for the building and is hopeful that will be accepted.

NEW BUSINESS:

Kristie thanked Clancy Pool for hosting the board meeting at the St. John Branch and also for her hard work. Kristie reviewed a fact sheet for St. John, noting it is the busiest WCL branch and other key information.

Clancy reported that Kate Littleton was recently hired as the Rosalia Branch Manager. Rebecca Maxwell was hired to substitute at branches and also at Colfax. Applications for the Uniontown Branch Manager position will close on Thursday – approximately fifteen applications have been received so far.

Kristie reported that Bob Bates is interested in serving on the library board. He will attend the December meeting. The board will interview him at the meeting for the position to be soon vacated by Leslee Miller.

Kristie announced that the library supporter of the month is John Aune. He has served on the board since 1998, represents the library well at many events, generously donated to library and has been a great supporter of the library over the years.

Kristie discussed the library’s strategic plan, which concludes in 2010. Kristie felt the plan was still very relevant and timely and suggested that with just a few modifications the plan might be adopted for a longer period of time. There was a brief discussion and a few suggestions included. Becky made a motion to keep the same plan with the noted changes for five more years. Leslee seconded and the motion passed.

Kristie presented a few more minor policy manual updates on personnel, as recommended by our insurance company, Enduris. Teresa made a motion to accept Resolution #06, Becky seconded and the motion passed.

Kristie shared thank you notes from the League of Women Voters and Dick Pugh (Meteorite Program presenter.) She discussed the success of these two events at the library.

Becky briefly discussed the upcoming staff Winter Meeting & Luncheon on December 7, 2010. Kristie thanked Becky for planning and organizing the luncheon.

The next meeting will follow the Winter Meeting & Luncheon on December 7, 2010.

The board went into executive session at 5:45 for the purpose of evaluating Kristie. The session ended at 6:35 and the meeting was adjourned.

_______________________________________________________
Peggy Bryan, Recording Secretary

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Kristie Kirkpatrick, Director

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John M. Aune, Board Chair


For more information, contact:

Kristie Kirkpatrick at 509-397-4366

For a complete list of events and programs happening in all fourteen Whitman County Library branches, visit the Whitman County Library website or the library's events calendar or call the library at 397-4366 or 877-733-3375 toll-free.