Whitman County Library
Board of Trustees Meeting
Palouse Branch
June 21, 2011

 

Present: Becky Dickerson, Teresa Myott, John Aune, Bob Bates, Kristie Kirkpatrick, Bev Pearce.

Becky Dickerson, board chair, called the meeting to order at 4:35 p.m. in the Palouse Branch. She asked that an addition be made to the agenda as related to Carolyn Peterson’s recent board workshop and the session about working with the media. Bev Pearce, Palouse Branch manager was introduced and a fact sheet about the Palouse Library was reviewed. Bev is enjoying her job and talked about a number of recent programs and the contributions made by the Xenodican Club. The minutes of the previous meeting were reviewed. John made a motion to accept the minutes and Teresa seconded. The motion carried.

Kristie presented the financial reports through May 31, 2011. She presented payment voucher resolution #08-11 totaling $78,032.47. Bob motioned to approve the resolution and John seconded. The motion carried.

Kristie also reported on 6-3-2011 the county treasurer received an electronic transfer of $550,000 from USDA, thus paying our construction loan and halting the interest being accrued. Very soon, WCL expects to make a payment of $12,611.50 to the county (Solid Waste) for the interest on the construction loan and to pay the final retainage to Blews of $40,248.91.

Kristie presented the circulation reports for June. She was pleased with the modest system-wide increase and significant gains in Albion, Colton, Lacrosse, Malden and Oakesdale. She also noted the large increase in those attending adult programs. Large gains in volunteer hours were due in large part to the grant funded hours in Malden.

CONTINUED BUSINESS:

Kristie updated the Board on the Endicott fundraising drive, which seems to have reached its goal. Funding sources include $30,000 from Inland Northwest Community Foundation, $7500 from Avista, $12,000 locally and approximately $75,000 in grants that were verbally committed by USDA. Total project estimate is $120,000

The Lacrosse Market project was discussed including new architectural drawings that position the library at the front corner of the building. The board was very pleased with the updated plans.

NEW BUSINESS:

Becky encouraged the Board to feel comfortable when speaking with the media and that the truth is always the best answer to any question. From Becky’s experience as a trained journalist and newspaper reporter, she says that open, friendly, honest dialog is really the best approach. Kristie agreed with Becky but also added that there might be unforeseen situations when the board might be wise to speak as one voice. She based this on Board training she has received and stories she’s heard from people on other boards.

Kristie reported that the library has completed its first inventory in 25 years. She praised the work of Patti Cammack and the board signed a letter of commendation for her. The board then discussed a resolution to change the policy to state the time a patron can get a refund for a lost item from one year to six months. After some discussion, Teresa made a motion in support of the resolution and John seconded. The motion carried.

Kristie went on to describe recent accomplishments by Peggy, Clancy, and Catalina. Letters of commendation were signed for each.

Becky requested that the Board be given an updated organizational chart and would like to review staff salaries. Kristie made a note to add these to the July agenda.

Bob asked about the validity of the Heritage Quest statistics and Kristie agreed to investigate and send an answer via email.

The next meeting will be July 19 at 4 p.m. in the Colfax Library. With no further business, the meeting was adjourned at 6:35.

________________________________________________________
Kristie Kirkpatrick, Director and recording secretary (Peggy absent)

______________________________________________________
Rebecca Dickerson, Board Chair


For more information, contact:

Kristie Kirkpatrick at 509-397-4366

For a complete list of events and programs happening in all fourteen Whitman County Library branches, visit the Whitman County Library website or the library's events calendar or call the library at 397-4366 or 877-733-3375 toll-free.