Whitman County Library
Board of Trustees Meeting
July 12, 2012
Present: Teresa Myott, Jon Kehne, Chuck Petras, Bob Bates, Kristie Kirkpatrick, and Peggy Bryan.
Jon Kehne, board chair, called the meeting to order at 4:00 p.m. Jon asked for additions or modifications; there were none.
The minutes of the previous meeting were reviewed. Bob Bates made a motion to accept the minutes, Teresa Myott seconded and the motion carried.
Peggy presented the financial reports through May 31, 2012. She presented payment voucher resolution #08-12 totaling $94,911.92. Chuck Petras motioned to approve the resolution; Teresa Myott seconded and the motion carried.
Kristie reported on a variety of statistics for June where traditional circulation continues to drop at an average of 13% over this same time period last year. The only exception to the pattern is in St. John where WCL actually saw an increased number of check-outs. Digital and online usage continues to be strong system-wide with eBook and downloadable audio circulation averaging a 59% increase over this same time period last year. Database usage, volunteer hours, computer usage and online catalog transactions are also seeing large increases, reinforcing the fact that the way people use the library is changing. Program attendance was down slightly although numbers are still strong. Kristie shared some examples of exciting programs that took place across the county and reported the library’s 14 branches are using Facebook more effectively.
Kristie discussed the basement stairs at Colfax. Rick Anderson has inspected the stairs and will be in contact with the McGregor Company make the handrail. Rick also inspected the flashing damaged during a windstorm on the roof dividing the library and the Hamilton building.
Kristie announced that USDA paperwork for Endicott Library remodel has been delayed, very much like what we experienced with the HQ remodel. The Town of Endicott is becoming frustrated over the delays. The branch is temporarily being housed in the town hall and it seems likely the project will go to bid in early fall.
Kristie announced the library received Lamont’s resolution to annex to the District, with the request going to Lamont voters in December. Peggy presented resolution #07-12, Lamont Annexation to the Library District. Teresa Myott made a motion to approve; Bob Bates seconded and the motion passed.
Peggy thanked Chuck Petras for attending the LaCrosse Market open house during Farmers Festival, which featured the library and Rural Heritage traveling exhibit. She anticipates that the building will not be ready to open until October. Kristie announced that manager Kate Lyle has resigned and praised her amazing work in Lacrosse.
Kristie announced that the supporter of the month for June was Becky Lawhead. Becky handles all donations of books to the Friends of WCL, Trolls Corner and all book sales. She gives so generously of her time and is a generous supporter of the Friends of WCL. July supporter of the month will be The Feeding Station in Tekoa. They have donated ice cream cones to summer reading finishers in Tekoa for several years!
Kristie announced that the Library received nearly $15,000 in .09 funds from Whitman County for the Community Enrichment Center (Hamilton project.) She meets with WSU officials tomorrow to explore the project becoming part of the Rural Communities Design Initiative.
Kristie also reported the library is awaiting word on its IMLS grant and TLA service to adults 50 and over grant. WCL did receive word that it received an LSTA grant to begin circulating e-Readers in cooperation with a number of partner libraries but WCL’s most recent Rural Heritage grant application was not funded.
Kristie recommended to the board updating the library's policy to include an Exempt Employee classification for the library director. This allows the director to receive consistent compensation based on completing the requirements of the job and is in line with how other directors in Washington State and department administrators in Whitman County are paid. This status exempts the library from paying overtime or comp-time to the director and also allows for Kristie to receive her medical benefits while working a shorter workweek as previously agreed to by the board. After some discussion, the Board voted to accept Resolution #06-12
Kristie announced she has been updating library contracts for Farmington, Garfield, Malden and Colfax. She presented resolution #09-12, to accept new contracts for library service for Farmington, Garfield and Malden. Chuck Petras made a motion to approve; Bob Bates seconded and the motion passed. Kristie will present an updated contract for Colfax once details are finalized with the City.
Kristie presented a list of director responsibilities and also a list of her current goals. She discussed the Board’s need to complete her evaluation and possible scenarios. The board will revisit this topic at their next meeting.
Kristie reported that summer reading 2012 is going very well, and seems to be keeping pace with last year in adults and kids with more usage in the teen.
Kristie announced that Christine Bowman, Garfield Branch Manager has resigned. WCL is currently advertising for this and the LaCrosse position.
Kristie gave each board member an adult summer reading form.
The next meeting will be September 18. With no further business, the meeting was adjourned at 5:17.
Peggy Bryan, Recording Secretary
Jon Kehne, Board Chair
For more information, contact:
Kristie Kirkpatrick at 509-397-4366
For a complete list of events and programs happening in all fourteen Whitman County Library branches, visit the Whitman County Library website or the library's events calendar or call the library at 397-4366 or 877-733-3375 toll-free.