Whitman County Library
Board of Trustees Meeting
Colfax Branch
December 20, 2011

 

Present: Becky Dickerson, Teresa Myott, John Aune, Jon Kehne, Kristie Kirkpatrick and Peggy Bryan.

Becky Dickerson, board chair, called the meeting to order at 4:05 p.m. She welcomed outgoing Colfax Mayor Norma Becker and incoming Colfax Mayor Todd Vanek. She asked if they would like to be moved up on the agenda and it was agreed they would speak to the board after the circulation reports. Becky asked for additions or modifications; there were none.

The minutes of the previous meeting were reviewed. Teresa Myott made a motion to accept the minutes, Jon Kehne seconded and the motion carried.

Peggy presented the financial reports through November 30, 2011. She presented payment voucher resolution #21-11 totaling $76,564.73. John Kehne motioned to approve the resolution and John Aune seconded. The motion carried.

Peggy presented resolution #22-11 for a 2012 Budget Revision. She discussed the recent information received from Assessor Joe Reynolds on property tax revenue and the need to file an updated budget with his office. John Aune motioned to approve the resolution and John Kehne seconded. The motion carried. Peggy then presented resolution #19-11 addressing Levy Certification in 2012. Teresa Myott motioned to approve the resolution and John Kehne seconded. The motion carried. Next, Peggy presented resolution #20-11 for an additional 1% in 2012 as per RCW 84.55.120. John Aune made a motion to approve the resolution and Teresa Myott seconded. The motion carried.

Kristie presented the circulation report for November, relaying statistics gathered from the 2010 Statistics for all Washington Libraries. Among all libraries, she noted that WCL had the 8th largest percentage of population drop at .04%, 3rd highest federal operating revenue (grants) at $71,561, 6th highest capital revenue gain (elevator grant) at $113,563 and 10th lowest population to staff ratio at 1207 people per FTE.

For November, Kristie noted a decrease in traditional materials circulation but increases in the use of online products, books and information. Programming attendance also continues to rise. Kristie and Clancy plan to include statistics on downloadable books and audio books soon beginning in 2012.

Becky welcomed Norma Becker and Todd Vanek to the meeting. She asked they try to limit their comments to five minutes, but more time might be allowed if needed. Mayor Becker stated that the Colfax City Council is concerned about their budget and they would like to have a Colfax city council member on the WCL Board. Mayor Becker further stated that a Board position would ensure the city has a say in the decisions for improvements, utilities, etc to the Colfax library building, which impacts their contract fee. She noted that the city files were missing information on the library contract and nothing was documented in the City council minutes. Mayor Becker complimented the library for the recent remodel and the great services provided to the community.

Becky thanked Mayor Becker for taking the time to voice her concerns. Becky stated that it is likely a conflict of interest to have a city council member on the library board and that it would not be acceptable with 13 other Whitman County towns not having the same opportunity. She explained that all of our towns are totally responsible for providing their library buildings and related costs. Becky invited the City of Colfax to attend any and all library board meetings.

More discussion

Mayor Becker again restated her concern for the city needing a board position with the library. Mayor Becker again voiced concerns that billing procedures were not documented. She expressed concerns that the other towns were not at the mercy of facility costs being thrust upon them without a voice.

Kristie reported that she spent the day combing library files and had located the agreement that was made in 1996 requiring the city to pay 20% of the annual facility costs for the Colfax library building instead of the complicated formula that had been utilized since from 1983 to that time. Kristie volunteered to copy these records for the city because the city did could not locate any of those records.

John Aune commented that the Colfax City Council represents him as a city resident, yet he doesn’t have a voice in every decision the council makes to spend money. John says he relies on the city council to make these decisions for him, just as the library board makes these decisions for citizens and towns within the library district.

More discussion and comments.

Kristie further expanded that the city does have representation in the form of the library board, the same as every other citizen and town in the library district. Kristie explained that city receives a bill for library service and they can opt out of their library contract with 60 days notice if they ever choose to do so.

Mayor Becker continued to call for Board Representation as the only solution. A discussion followed. Todd Vanek asked for copy of the contract and billing history for city files. He further stated that he will contact Kristie to set up a time to further discuss these issues once he is the Mayor.

Becky again extended the invitation to attend any and all board meetings and that agendas and board times will be posted on our website. Board Chair, Becky Dickerson, closed the discussion. She invited them to stay for the remainder of the meeting, but they declined.

CONTINUED BUSINESS: Kristie reported that the Town of Endicott hired Larry Kom from AKA Architecture for the library remodel. She shared plans for the upcoming project, with a projected timeline of completion in August, 2012.

The LaCrosse store project is progressing with an anticipated opening date in June, 2012. The LaCrosse Community Pride continues to fund raise and have asked the library to assist with an Inland Northwest Community Foundation Grant. Once confirmation of LCP’s desire to apply, we will proceed with the application. Peggy announced that the LCP has a financial backer who will fund the project while additional funding is sought.

NEW BUSINESS:

Kristie announced the Library Supporter of the Month was Captain Bob Ingalls. With his assistance, the library received many hours of labor from inmates. This helps stretch our tax dollar and provided the library with much needed assistance from snow shoveling, facility maintenance and moving items after our handicap renovation. Bob and his wife Donna are also Friends of the library. The next supporters will include Dani Klaveano and Steve Van Vleet.

Kristie reported that the library is searching for a board member to replace John Aune in 2012. She reported that we are currently seeking a member representing the northern portion of Whitman County; Rosalia, Tekoa, Oakesdale or Garfield. Those that were contacted expressed appreciation for the library and the desire to serve, but this was a not a good time for them. Kristie will make additional contacts and advertise the opening.

Peggy reported on the National Digital Public Library conference that she and James attended in Los Angeles November 15-16, 2011. WCL was one of 60 libraries invited to attend this national conference. The conference was funded through an IMLS Grant and the Alfred P. Sloan Foundation. As the shift to digital collections progress within the next five years, attendees discussed where the libraries will fit in the forecast and how we can best prepare to make that change. The next NDPL meeting will be in San Francisco this next spring.

Kristie announced that the library received a “Transforming Life after 50” marketing grant. A WSU Marketing Class will focus on this grant for the entire semester. The project focuses on marketing research in the communities throughout Whitman County. The information will assist the library in targeting the 50+ audience.

Kristie announced the online foreign language learning database, Livemocha. She encouraged everyone to explore this intuitive and interactive database. Press releases and publicity will begin in January.

Kristie announced that the December issue of Alki featured WCL Staff: 1) Erica Willson and the WORC program, 2) Peggy Bryan and the WALE Conference and 3) the recent foundation auction including John Aune, Norma McGregor and the Pittman’s.

Becky announced she recently read several articles on the Post Office closing in Malden. She asked Kristie if there had been any discussion on the Malden Library becoming a Village Post Office? Kristie said she has discussed this with the mayor and postal service but it is not economically feasible at this time. Kristie is still pursuing negotiations though.

Kristie and the board thanked John Aune for his years of service on the library board. Kristie presented him with a small candy bouquet as a small token of appreciation.

The next meeting will be January 24, 2011 at 4 p.m. in the Colfax Library. With no further business, the meeting was adjourned at 5:35.

________________________________________________________
Peggy Bryan, Recording Secretary

______________________________________________________
Rebecca Dickerson, Board Chair

 


For more information, contact:

Kristie Kirkpatrick at 509-397-4366

For a complete list of events and programs happening in all fourteen Whitman County Library branches, visit the Whitman County Library website or the library's events calendar or call the library at 397-4366 or 877-733-3375 toll-free.